Commercial heating, ventilation & air conditioning
Planned and reactive HVAC support for facilities teams, commercial landlords and occupied estates—covering ventilation, air conditioning, heat pumps, heating distribution, controls and associated plant, with assets, tasks and reporting agreed before mobilisation.
Scope confirmed firstPremises, systems and required output agreed before instruction.
Appropriate competenceThe delivery route is matched to the agreed specialist scope.
Usable written evidenceReports and findings are returned against the correct site.
Discipline-specific methodThe approach and evidence are matched to commercial hvac maintenance.
Service overview
A useful contract identifies the actual equipment, system duty, operating environment, service tasks, frequencies, competence requirements, reporting output and response arrangements. It should also distinguish routine planned maintenance from separate duties such as air-conditioning energy inspections, F-gas leak checks, gas work, electrical work and water-hygiene controls rather than presenting one generic “HVAC certificate”.
Get the right scope for my siteRegulatory framework
These summaries identify the principal framework in England, Wales or Great Britain as labelled. The exact duty depends on jurisdiction, premises, equipment, use and the party in control.
Employers must ensure enclosed workplaces are ventilated by a sufficient quantity of fresh or purified air. Mechanical ventilation systems should be maintained in efficient working order and kept clean where necessary.
Work equipment must be suitable, maintained in an efficient state, efficient working order and good repair. Inspection and maintenance arrangements should reflect installation, use and deterioration risk.
One or more air-conditioning units within a building under one person’s control are treated as one system. Where their combined effective rated output is more than 12 kW, inspection by an accredited energy assessor is required at intervals no longer than five years.
Equipment operators and service providers have duties relating to leak prevention, checking, repair, records, recovery and competence where systems contain regulated refrigerants. The exact requirement depends on the equipment, gas and charge.
Scope of service
Before appointment, we confirm the required output, available evidence, access limitations and the areas, systems or assets included in the instruction.
Reporting output
How it works
Confirm the estate, equipment, system duty, records, known issues and operational priorities.
Agree the maintenance tasks, frequencies, competence routes, access, exclusions and reporting output.
Coordinate planned work and separately agreed fault investigation against the correct site and asset.
Return usable records, identify defects and set the next maintenance, repair or specialist action.
Built for the people managing the risk
Choose the route closest to your role and property type. The technical scope stays specific to this service while access, communication and reporting reflect the operating environment.
Add defined HVAC PPM and fault-support capacity to client contracts and CAFM reporting routes.
See the sector approachPlan maintenance around trading, tenant comfort, landlord boundaries and operational access.
See the sector approachCoordinate ventilation, heating and cooling work around term dates, safeguarding and occupied buildings.
See the sector approachMaintain comfort-critical plant around residents, care delivery and continuity requirements.
See the sector approachTechnical and procurement questions
The correct service depends on the premises, systems, equipment, use and dutyholder position. These points are confirmed before appointment.
Request a scoped quotationThe scope can include air-conditioning systems, heat pumps, AHUs, FCUs, mechanical supply and extract ventilation, heating distribution, circulation equipment, terminal units and associated controls. Boilers, chillers, cooling towers, process systems and specialist plant are included only where the required competence and written scope are confirmed.
There is no single interval for every HVAC asset. Frequencies should reflect manufacturer information, equipment type, use, operating hours, environment, condition, criticality, refrigerant duties and any separate statutory or insurer requirement.
No. For systems in scope in England and Wales, the statutory air-conditioning energy inspection must be completed and lodged by an accredited energy assessor. Planned maintenance supports condition and performance but does not replace the inspection.
Work involving regulated refrigerants must follow the applicable F-gas rules. Companies and individuals need the relevant certification or qualification for the activity, and the operator should confirm that competence before instruction.
Yes. A programme can use one asset schedule and reporting standard across multiple sites while retaining equipment-specific tasks, frequencies, access requirements and statutory records.
Reactive fault support can be separately agreed subject to location, asset type, access, parts and availability. Response windows, escalation and out-of-hours arrangements must be confirmed in writing rather than assumed.
Request a quotation
Tell us about the property, system or equipment involved and what has prompted the instruction. We will confirm the information required before issuing a proposal.